30 multiple-choice questions (MCQs) with answers based on Microsoft Word 2019

 30 multiple-choice questions (MCQs) with answers based on Microsoft Word 2019 for a GCC-TBC typing exam.

 

Basic Operations :-

 

Which shortcut key is used to save a document?

 

a) Ctrl + N

b) Ctrl + S

c) Ctrl + P

d) Ctrl + X

 

Answer: b) Ctrl + S

 

 

What is the default file extension for Word 2019 documents?

 

a) .txt

b) .pdf

c) .docx

d) .xls

 

 

Answer: c) .docx

 

 

Which tab allows you to open an existing document?

 

a) Insert

b) File

c) View

d) Design

 

 

Answer: b) File

 

 

How do you create a new blank document?

 

a) Ctrl + C

b) Ctrl + N

c) Ctrl + P

d) Ctrl + O

 

 

Answer: b) Ctrl + N

 

 

Which command closes the current document without exiting Word?

 

a) Ctrl + Q

b) Ctrl + W

c) Alt + F4

d) Ctrl + E

 

 

Answer: b) Ctrl + W

 

 

Formatting :-

 

Which shortcut is used to make text bold?

 

a) Ctrl + U

b) Ctrl + I

c) Ctrl + B

d) Ctrl + A

 

 

Answer: c) Ctrl + B

 

 

How do you change the font of selected text?

 

a) Home tab → Font group

b) Insert tab → Font group

c) Layout tab → Font group

d) View tab → Font group

 

 

Answer: a) Home tab → Font group

 

 

What is the shortcut for aligning text to the left?

 

a) Ctrl + E

b) Ctrl + R

c) Ctrl + L

d) Ctrl + J

 

 

Answer: c) Ctrl + L

 

 

Which tab contains the Format Painter tool?

 

a) Insert

b) Home

c) Review

d) References

 

 

Answer: b) Home

 

 

How can you apply a predefined style to a paragraph?

 

a) Using the Design tab

b) Using the Styles group in the Home tab

c) Using the View tab

d) Using the Insert tab

 

 

Answer: b) Using the Styles group in the Home tab

 

 

Page Layout :-

 

Where can you change the page orientation?

 

a) Home tab

b) Insert tab

c) Layout tab

d) Review tab

 

 

Answer: c) Layout tab

 

 

What are the options for page orientation?

 

a) Portrait and Horizontal

b) Portrait and Landscape

c) Vertical and Horizontal

d) Vertical and Landscape

 

 

Answer: b) Portrait and Landscape

 

 

How do you add margins to a document?

 

a) Home tab → Paragraph group

b) Insert tab → Text group

c) Layout tab → Page Setup group

d) Design tab → Themes group

 

 

Answer: c) Layout tab → Page Setup group

 

 

Which feature is used to create columns in Word?

 

a) Page Orientation

b) Margins

c) Breaks

d) Columns

 

 

Answer: d) Columns

 

 

What is the shortcut to insert a page break?

 

a) Ctrl + P

b) Ctrl + Enter

c) Ctrl + Shift + N

d) Ctrl + Shift + B

 

 

Answer: b) Ctrl + Enter

 

 

Inserting Objects :-

 

Which tab allows you to insert a table?

 

a) Home

b) Layout

c) Insert

d) Design

 

 

Answer: c) Insert

 

 

How do you add a hyperlink to a document?

 

a) Ctrl + K

b) Ctrl + H

c) Ctrl + J

d) Ctrl + L

 

 

Answer: a) Ctrl + K

 

 

Which of the following cannot be inserted into a Word document?

 

a) Picture

b) Table

c) Video

d) Folder

 

 

Answer: d) Folder

 

 

How do you insert a header into a document?

 

a) File tab → Header

b) Insert tab → Header

c) Design tab → Header

d) View tab → Header

 

 

Answer: b) Insert tab → Header

 

 

Which tab is used to insert a SmartArt graphic?

 

a) Layout

b) Review

c) Design

d) Insert

 

 

Answer: d) Insert

 

 

Review and Proofing :-

 

Which tool checks the spelling and grammar in a document?

 

a) Review tab → Word Count

b) Home tab → Clipboard

c) Review tab → Spelling & Grammar

d) Insert tab → Proofing

 

 

Answer: c) Review tab → Spelling & Grammar

 

 

What is the shortcut for opening the Thesaurus?

 

a) Shift + F7

b) Ctrl + F7

c) Alt + F7

d) Ctrl + Shift + F7

 

 

Answer: a) Shift + F7

 

 

What does the Track Changes feature do?

 

a) Counts the words in a document

b) Tracks edits made to a document

c) Highlights grammatical errors

d) Creates a new document

 

 

Answer: b) Tracks edits made to a document

 

 

How can you accept changes made in Track Changes?

 

a) Click Accept in the Design tab

b) Click Accept in the Review tab

c) Click Accept in the Home tab

d) Click Accept in the Insert tab

 

 

Answer: b) Click Accept in the Review tab

 

 

Which tab contains the Word Count feature?

 

a) Home

b) Review

c) Insert

d) Layout

 

 

Answer: b) Review

 

 

Advanced Features :-

 

How do you protect a document with a password?

 

a) File tab → Options → Protect Document

b) Home tab → Styles → Protect Document

c) File tab → Info → Protect Document

d) Insert tab → Text → Protect Document

 

 

Answer: c) File tab → Info → Protect Document

 

 

How can you insert a watermark in a Word document?

 

a) Layout tab → Watermark

b) Design tab → Watermark

c) Insert tab → Watermark

d) Review tab → Watermark

 

 

Answer: b) Design tab → Watermark

 

 

What is the function of the Inspect Document feature?

 

a) Adds a table of contents

b) Identifies and removes hidden metadata

c) Highlights grammar errors

d) Converts Word documents to PDF

 

 

Answer: b) Identifies and removes hidden metadata

 

 

How do you create a mail merge?

 

a) Layout tab → Mail Merge

b) Insert tab → Mail Merge

c) Mailings tab → Start Mail Merge

d) Home tab → Start Mail Merge

 

 

Answer: c) Mailings tab → Start Mail Merge

 

 

Which feature converts a Word document into a PDF?

 

a) File tab → Save As → PDF

b) Home tab → Export → PDF

c) File tab → Export → Create PDF/XPS

d) Insert tab → Save As → PDF

 

 

Answer: c) File tab → Export → Create PDF/XPS

 

Explain about “Header & Footer” option in Microsoft Word 2019

 

Microsoft Word 2019

1) Header :-

 

The header option allows you to insert and customize a header at the top of each page in your document

 

A)  Inserting a Header:

1.       Click on the "Insert" tab on the Ribbon.

2.       In the "Header & Footer" group, click on the "Header" button.

3.       A drop-down menu will appear with built-in header styles. You can select one of these styles or choose "Edit Header" to create a custom header.

B)  Editing the Header:

1.       Once you have inserted a header, you can double-click inside the header area to activate it for editing.

2.       You can type text directly into the header area, format it using the options in the "Header & Footer Tools" Design tab that appears when the header is selected, and insert elements such as page numbers, date, time, or pictures.

C)  Formatting the Header:

1.       With the header selected, you can use the options in the "Header & Footer Tools" Design tab to format the text and other elements in the header.

2.       You can change the font, font size, font color, alignment, and other formatting options to customize the appearance of the header.

D)  Different Headers for Different Sections:

1.       Word allows you to have different headers for different sections of your document. To do this, you can insert section breaks and then unlink the headers in each section to create unique headers for each section.

E)  Closing the Header:

1.       To close the header and return to the main document, you can double-click outside the header area or click on the "Close Header and Footer" button in the "Close" group on the Design tab.

 

2) Footer :-

 

In Microsoft Word 2019, the footer option allows you to insert and customize a footer at the bottom of each page in your document.

 

A)  Inserting a Footer:

1.       Click on the "Insert" tab on the Ribbon.

2.       In the "Header & Footer" group, click on the "Footer" button.

3.       A drop-down menu will appear with built-in footer styles. You can select one of these styles or choose "Edit Footer" to create a custom footer.

B)  Editing the Footer:

1.       Once you have inserted a footer, you can double-click inside the footer area to activate it for editing.

2.       You can type text directly into the footer area, format it using the options in the "Header & Footer Tools" Design tab that appears when the footer is selected, and insert elements such as page numbers, date, time, or pictures.

C)  Formatting the Footer:

1.       With the footer selected, you can use the options in the "Header & Footer Tools" Design tab to format the text and other elements in the footer.

2.       You can change the font, font size, font color, alignment, and other formatting options to customize the appearance of the footer.

D)  Different Footers for Different Sections:

1.       Word allows you to have different footers for different sections of your document. To do this, you can insert section breaks and then unlink the footers in each section to create unique footers for each section.

E)  Closing the Footer:

1.       To close the footer and return to the main document, you can double-click outside the footer area or click on the "Close Header and Footer" button in the "Close" group on the Design tab.

 

Microsoft Word alignment explained

The primary text alignment options in Microsoft Word 2019 :-

1.  Left Alignment :- Text is aligned along the left margin, creating a straight edge on the right side. This is the default alignment for most documents, as it's the most natural alignment for readers of left-to-right languages like English.

2.  Center Alignment :- Text is centered between the left and right margins of the document. Center alignment is often used for titles, headings, or other elements you want to draw attention to.

3.  Right Alignment :- Text is aligned along the right margin, creating a straight edge on the left side. Right alignment is sometimes used for special formatting purposes or when dealing with right-to-left languages like Arabic or Hebrew.

4.  Justified Alignment :- In justified alignment, text is aligned along both the left and right margins, creating a straight edge on both sides. This alignment option automatically adjusts the spacing between words and characters to make the text fit within the margins. It's often used for professional-looking documents like reports and formal essays.

    You can change the alignment of text in your Word document by selecting the text you want to modify and using the alignment options in the "Paragraph" group on the Home tab of the Ribbon. These options include buttons for left, center, right, justified, and distributed alignment. Simply click on the desired alignment button to apply it to the selected text.

    Remember that the alignment options can be applied to the entire paragraph or individual lines, depending on how you select the text. You can also use these alignment options in combination to create different effects within a single document or paragraph.

How to take a Screen Shot in Microsoft Word 2019?

 

To take a screenshot in Microsoft Word 2019, you can use the built-in screenshot tool. Here's the Step :-

1.   Place your cursor where you want to insert the screenshot.

2.   Click on the "Insert" tab in the ribbon.

3.   In the "Illustrations" group, click on "Screenshot".

4.   A drop-down menu will appear with all the available windows that you can capture. Click on the window you want to capture, or click "Screen Clipping" to select a specific portion of your screen.

5.   If you chose "Screen Clipping", drag your mouse to select the portion of the screen you want to capture.

6.   The captured screenshot will be inserted into your document.

If you need to edit the screenshot before inserting it, you can use the editing tools that appear on the "Picture Format" tab after you insert the screenshot. This allows you to crop, resize, and adjust the brightness and contrast of the screenshot before adding it to your document.

How to Enable or Disable Auto Capitalization in Microsoft Word?

 

You can enable or disable auto capitalization in Microsoft Word by following these steps:

1.   Open Microsoft Word and click on the "File" tab.

2.   Click on "Options" in the left-hand menu.

3.   In the "Word Options" window, click on "Proofing" in the left-hand menu.

4.   Click on the "AutoCorrect Options" button.

5.   In the "AutoCorrect" window, click on the "AutoCorrect" tab.

6.   To enable auto capitalization, make sure the "Capitalize first letter of sentences" box is checked.

7.   To disable auto capitalization, uncheck the "Capitalize first letter of sentences" box.

8.   Click "OK" to save your changes and close the "AutoCorrect" window.

9.   Click "OK" to close the "Word Options" window.

Once you've made these changes, Microsoft Word will either automatically capitalize the first letter of sentences or leave them uncapitalized based on your preference.

 

Explain all function “Font” group Microsoft Word 2019 "Home" tab

 

The Font group in Microsoft Word 2019 "Home" tab contains various functions to modify the appearance of text in a document. Here are the main functions in the Font group:

1.   Font: This function allows you to select the font type for the selected text from a dropdown list of available fonts.

2.   Font Size: This function lets you select the font size for the selected text from a dropdown list of predefined sizes or you can enter a custom size.

3.   Bold, Italic, and Underline: These functions allow you to apply bold, italic, or underline formatting to the selected text.

4.   Strikethrough, Subscript, and Superscript: These functions allow you to apply strikethrough formatting or to create subscript or superscript text.

5.   Font Color: This function lets you choose the color for the selected text from a dropdown list of available colors or you can select a custom color.

6.   Text Highlight Color: This function lets you apply a color to highlight the selected text.

7.   Clear Formatting: This function lets you remove any formatting that has been applied to the selected text.

8.   Font Effects: This function provides access to additional font effects such as shadows, reflections, and outlines.

9.   Character Spacing: This function lets you adjust the spacing between characters in the selected text.

10.                     Change Case: This function allows you to change the case of the selected text to uppercase, lowercase, or title case.

11.                     Grow Font and Shrink Font: These functions let you increase or decrease the font size of the selected text.

12.                     Font Dialog Box Launcher: This function opens the Font dialog box, which provides more advanced options for formatting text.

By using these functions in the Font group, you can easily customize the appearance of text in your document, making it more visually appealing and easier to read.

How to Export PDF file to Microsoft Excel and Microsoft Word document

 To create a PDF file from an MS Excel or Word document, follow these steps:

1.   Open the Excel or Word document that you want to convert to a PDF.

2.   Click on the "File" menu in the top left corner of the window.

3.   From the menu options, select "Export" or "Save As".

4.   In the Export or Save As dialog box, select "PDF" from the dropdown list of file formats.

5.   Choose the location where you want to save the PDF file and enter a name for the file.

6.   Click the "Save" button to save the PDF file.

7.   If the program prompts you with any additional options, such as optimizing the PDF file or setting security options, make your selections and click "Save" or "Export" to complete the process.

8.   Your Excel or Word document is now saved as a PDF file in the location you specified.

That's it! You have now successfully created a PDF file from an MS Excel or Word document.